Why Microsoft Teams Is the Best Collaboration Software for Businesses

Microsoft Teams is a powerful communication tool for your office, especially if you have team members in different locations across Australia. 

If you are currently using another software or are aiming to scale up and need a versatile communication tool, then Teams may be for you. 

At Setup4, we look at the benefits, processes and requirements of using Microsoft Teams and its best time-saving feature, Microsoft Teams Calling. 

Let’s start with why Microsoft Teams might be the best way to upgrade your communications. 

The Benefits of Microsoft Teams 

Your employees want to be able to communicate and collaborate at work in a way that is simple, flexible and effective.

Microsoft Teams provides employees with the right tools to collaborate extensively from remote locations, from multiple devices, and without the risk of information silos or missed communications. 

By deploying Teams, you can:

Boost Employee Engagement

Microsoft Teams enhances employee engagement by providing a centralised platform for communication and collaboration. 

Features like team chats, meetings, and integrated apps (syncs to business calendars) foster a sense of community and inclusivity with ease.  

The ability to easily share ideas and feedback in real-time encourages active participation and keeps team members connected, regardless of their location, with meeting recording options available as well. 

Improve Productivity

Microsoft Teams streamlines work by integrating various Microsoft and third-party applications, allowing employees to access and collaborate on documents directly within the platform. 

This reduces the need to switch between apps, saving time and minimising distractions. 

The organised interface, along with tools like task assignments and meeting scheduling, helps keep projects on track and enhances overall efficiency.

Reduce Costs

By consolidating communication, collaboration, and productivity tools into one platform, Microsoft Teams can significantly reduce costs related to software licensing and maintenance. 

Its integration with Office 365 eliminates the need for multiple standalone products. 

Empower Your Employees to be More Flexible

Teams support a flexible work environment by enabling employees to collaborate and communicate from anywhere, on any device. 

This flexibility supports work-life balance and can lead to higher job satisfaction and retention. 

The platform’s robust security features (data encryption) ensure that remote work is as secure as being in the office, empowering employees to work in a way that suits their lifestyles best.

Using Microsoft Teams Calling 

Microsoft Teams Calling is a feature within Microsoft Teams that enables users to make and receive phone calls directly from the Teams interface. 

It integrates traditional phone system capabilities with modern digital communication tools, providing a unified platform for voice, video, and chat communications. 

This integration facilitates seamless collaboration and communication, both internally among employees and externally with clients and partners. 

For businesses, Microsoft Teams Calling simplifies infrastructure by consolidating communication tools, reducing costs associated with traditional phone systems. 

Its global reach, reliability, and integration with Office 365 and other business applications make it an efficient solution for modern, connected workplaces.

The Process

To begin with, you need:

•  A Microsoft Office 365 Subscription. If you don’t have Office 365 we can help you choose the right Office 365 plan for your business.
• An SIP connection is also called a calling plan or Voice Plan
• Internet Access
• Your desired hardware (laptop, desktop, phone or Microsoft-approved desk handset)

We help you manage and deploy the solution. Our team can also help you identify the right hardware and networking needs. 

The Benefits 

Microsoft Teams Calling maximises the value of Microsoft licenses by integrating voice communication with Office 365, enhancing productivity tools with advanced communication features. 

It simplifies voice communications by providing a unified platform for calls, meetings, and collaboration, eliminating the complexity of traditional systems.

Removing the need for an on-site PBX box, it reduces hardware dependency and maintenance, leading to significant cost savings. 

Where to Get Support for Microsoft Teams 

Choose one of our plans today and get a free quote. 

With a range of pricing options, we aim to work within your budget and can complete the setup process for you with our experienced IT technicians with 24/7 support. 

• Plan 1 – 0-10 Users 0 – 10
• Plan 2 – 11-40 Users 
• Plan 3 – 41-70 Users 
• Plan 4 – 71-100 Users 
• Plan 5 – 100+ Users 

For everything related to setting up Microsoft Office Teams for your IT department or office, our Microsoft Teams Services have you covered. 

Reach out to us today and get started with ease.